Office Manager & Executive Assistant

At Bloq.it, we’ve created the world’s leading smart locker solution. Solving online deliveries by enabling everyone to participate easily, reducing delivery costs and making them more sustainable.

We’re quickly expanding, and after growing at 1000% for three years in a row, we’re now the fastest-growing Smart Locker company in the world and one of the fastest growing scale-ups in Europe.

We are in search of an Office Manager & Executive Assistant to join our innovative team as our new #bloqstar. In this role, you'll play a crucial role in managing office operations and providing executive support to our leadership team.

What will be your responsibilities

• Establish an office environment that consistently welcomes our bloqstars and guests, ensuring that the physical office is a reflection of the dynamic spirit of our brand;

• Assist Founders, C-Levels, and Managers with tasks ranging from travel arrangements and document preparation to procurement of essential goods;
• Handle reception-related duties, ensuring prompt responses to emails, effective management of phone calls, and overseeing both physical and digital deliveries;
• Serve as the main point of contact for all office-related day-to-day questions, guiding the team through any workspace-related queries, room bookings, and other meeting preparations;
• Stay informed on Portuguese workplace regulations to guarantee our office practices remain compliant;
• Coordinate with suppliers and service providers to guarantee the office is equipped and stocked with all necessary supplies and equipment;
• Represent the brand as one of its faces, ensuring all interactions within the office follow our culture of positivity and friendliness.

What are the requirements to join us in this position

• Experience working as an Office Manager, ideally in a start-up environment;
• Native proficiency in Portuguese with fluent English communication skills;
• Exceptional organizational skills and multitasking abilities;
• Strong interpersonal skills, ensuring effective communication with all staff levels;
• Proficiency in standard office software and adaptability to new tools (Google Suite, Slack, etc);
• Willingness to commute within the city for specific needs, ensuring a proactive approach to challenges;
• Positive attitude and an unwavering team spirit.

What will you get if you join us in this position

• The opportunity to join our team and play a pivotal role in contributing to innovative solutions that redefine Bloq.it's revolution in the smart locker industry;
• A dynamic and fast-paced work environment with a culture of innovation, collaboration, and continuous learning;

• Competitive salary and benefits package, tailored to your experience and skills, including performance-based bonus and Portuguese health insurance;
• Monthly meetings in-person at our HQ Office in Lisbon, PT, giving you the chance to connect with the team and immerse yourself in our company culture;
• Make a tangible impact by contributing to the team satisfaction and actively supporting our mission to provide affordable and sustainable solutions.

If you're a passionate Office Manager ready to shape the future of smart locker solutions and help us ensure employee satisfaction, Bloq.it is the place for you.

Join our team of #bloqstars and help us redefine the last-mile delivery experience!