HR & Office Assistant

At Bloq.it, we’ve created the world’s leading smart locker solution. Solving online deliveries by enabling everyone to participate easily, reducing delivery costs and making them more sustainable.

We’re quickly expanding, and after growing at 1000% for three years in a row, we’re now the fastest-growing Smart Locker company in the world and one of the fastest growing scale-ups in Europe.

We are in search of a HR & Office Assistant to join our innovative team as our new #bloqstar. In this role, you will play a pivotal role in navigating the intricacies of HR processes, ensuring compliance with local labor laws, and fostering a positive employee experience across different locations.

What will be your responsibilities

• HR:
• • Perform administrative duties, such as maintaining employee database and sorting emails for the HR department.
  • Administer and maintain the HRIS, ensuring data integrity, updating records (including employee attendance and leaves), and managing HR dashboards.
  • Handle the full employee lifecycle (entry-exit, residence permit, probationary period, medical check-ups) and serve as a point of contact for day-to-day employee queries.
  • Review, validate, and submit variable payroll data to our payroll partner for processing.
  • Provide support to the HR Operations Specialist and Head of Talent on certain projects.

• Office Management:
• • Manage office supplies orders and maintain inventory levels, ensuring the office is well-stocked with necessary materials.
  • Monitor and maintain relationships with various service providers and suppliers, ensuring timely and quality services.
  • Coordinate travel arrangements for the team, including booking transport and accommodation.
  • Participate in the planning, preparation and follow-up of company events.
  • Serve as the primary point of contact for all office-related inquiries, providing guidance on workspace-related questions, room bookings, and meeting preparations.

This list is not exhaustive and may vary based on operational needs.

What are the requirements to join us in this position

• Fluent in French and English; 
• Familiarity with HR Information Systems (HRIS) and a good understanding of labor law and HR best practices;
• Prior experience (+1 year) in a transversal HR role in a start-up is preferred;
• Excellent communication skills. Strong problem-solving and troubleshooting skills, with great attention to detail; 
• Ability to work independently and collaboratively in a fast-paced environment; 
• Flexibility and adaptability to manage multiple priorities.

What will you get if you join us in this position

• The opportunity to work with cutting-edge technology and have a significant impact on the future of e-commerce deliveries. 
• A supportive and collaborative work environment that encourages continuous learning and professional growth.
• Flexible work arrangements with the possibility of remote work and occasional travel.
• The opportunity to join our HR team and play a pivotal role in contributing to innovative solutions that redefine Bloq.it's revolution in the smart locker industry
• A dynamic and fast-paced work environment with a culture of innovation, collaboration, and continuous learning
• Competitive salary and benefits package, tailored to your experience and skills
• Flexible work conditions, including a remote-friendly policy and a flexible schedule that allows you to balance your work and personal life
• Quarterly meetings in-person at our office in Paris, & regular meetings in our HQ Office in Lisbon, PT, giving you the chance to connect with the team and immerse yourself in our company culture
• Make a tangible impact by contributing to ensuring customer satisfaction and efficient operations, actively supporting our mission to provide affordable and sustainable solutions

If you're a passionate HR & Office Assistant ready to shape the future of smart locker solutions, Bloq.it is the place for you.

Join our team of #bloqstars and help us redefine the last-mile delivery experience!